Duties and Responsibilities:
- Support the Executive Director and Company Manager in aligning the company’s work plan with its overall objectives and strategic needs.
- Support the Executive Director and Company Manager in developing and maintaining positive relationships with the company’s stakeholders such as donors, sponsors, vendors, and the public.
- Oversee and manage the company’s financial operations, including budgeting, asset and inventory tracking, handling audit queries, etc.
- Manage the administration of overall procurement processes in the company to ensure compliance with the Code of Governance for Charities and IPCs.
- Support the company in human resource management, including manpower resourcing, new employee onboarding and benefits administration.
- Assist in the implementation of human resource policies and procedures, and ensure adherence to the company’s policies.
- Support the holistic development of staff, interns, and volunteers, including the management of intern placement and volunteer management programmes.
- Assist in improving the efficiency of the company’s work processes, including the implementation and use of relevant software to streamline administrative and operational processes (e.g. managing project timelines)
- Support the company’s production and event logistics, including scheduling, transportation, equipment, and technical support.
- Oversee and manage the maintenance and updating of the company’s databases, systems, and records, and to ensure data accuracy and confidentiality.
- Support the management team in scheduling meetings, preparing agendas, and taking minutes.
- Assist in coordinating and managing company-wide communication to internal and external stakeholders.
- Support the company’s special projects, events, and initiatives as required.
Requirements:
- Bachelor's degree in Business Administration, Arts Management, or related fields.
- At least 5 years experience in finance, procurement, human resources or general administration, preferably in the arts industry.
- Good oral and written communication skills.
- Strong interpersonal skills, and the ability to lead and work well in teams.
- Organisational skills and the ability to multitask: A resourceful, hands-on individual who is detail-oriented and able to manage multiple projects simultaneously.
- Understanding of working relationship with artists, relevant partners and stakeholders.
- A dynamic and motivated individual with a keen interest in continuous improvement and work excellence.
- Knowledge of donor management, Code of Governance for Charities and IPCs, and reporting regulations and best practices would be an advantage.
- Proficiency in Microsoft Office Suite and other relevant software.
Undefined
Organization: